Service Design at Buzz Mill

We are wrapping up our second quarter and that means finalizing our team service design projects. Through our research process Sara Miller, Shelly Stallings, and I have identified opportunity areas for our client, the Buzz Mill in Austin, and have design recommendations that will help them to achieve their goals.

Our team had created a website to document our research process, which we invite you to explore.

Buzz Mill Coffee Shop in Austin
Buzz Mill Coffee Shop in Austin

Service Design at the Castle

Jen Figueroa and I have spent the last 16 weeks conducting a service design project for Castle Hill Fitness. Our research focused on understanding the new member onboarding experience. Please visit the website we’ve created to showcase the many deliverables that came out of this project, and be sure to read back through our blog posts to learn more about our process along the way.

CHF_WebsiteImage

How Might Service Design Serve a Startup?

The Service Design course of the Austin Center for Design has spanned two classes with one per quarter. The purpose of the course was to assess a service or product through human-centered design processes.

Human-centered design focuses on the users because ultimately they become the experts through their repeated natural interactions with the product or service. Observing and paying attention to the users’ unique behaviors and stories offers the design teams intimate understanding of the values and issues that can align users with meaningful improvements.

The team comprising of Vicky Pridgen, Cristina Suazo and Gerald Codina chose to study the company, Lettuce, and their customers. Lettuce is a young local startup with a loyal environmentally conscious subscriber base. Lettuce is a food distribution network that sources food from local vendors and growers. Their primary service is delivering food in the form of meal kits which customers can prepare as recipes.

Lettuce Concept Model
Lettuce strives to create a local food ecosystem, from farm to table then back to farm.

Our biggest challenge and takeaway for our team from this project has been defining and delivering value to our client. We have learned how to explain what customers value, the value Lettuce provides, and how to identify the value our team would ultimately deliver to Lettuce’s leadership.

Read more about the details behind the assignment and methods we learned by visiting our project website https://teamlettuce.squarespace.com/ and enter password “lettuceeat” to view!

College Advisors: Building An Intentional Relationship

College students are legal adults. Whether they are 18 or 45, an advisor can’t phone home every time their student has an issue in their lives during their pursuit of a college degree. Imagine the difference between Ferris Bueller’s Day Off and Good Will Hunting. For the student who is living away from home, trying to live an autonomous life, the support they could need from an advisor is so expansive and elusive.

While doing field research with local organizations and partners we are noticing that the more bandwidth and freedom an advisor has—to be daring and intrusive with their students—the greater the chance is that they are discovering their real latent needs. The basic systemic needs slide towards a much more robust personal need for support when a student begins to struggle, especially in the case of non-traditional students.

Artboard 1

It’s hard to get a student to ask for help in the first place. These are new life struggles to them and, most likely, first-generation college students don’t have anyone in their families to turn towards for support. The advisor has the opportunity to fill that void and its unique shape, size, profundity, and obscurity.

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Moving forward we are going to be focusing on how advisors can build intentional relationships with their students. How can this bond accommodate positive and productive faith and reason in persistence and college graduation?

 

 

Educational Decision-Making: How Prospective Students Decide a Career Path

What We Are Hearing

Making decisions about education can be a daunting and on-going process. As we hear more stories from prospective students who are trying to figure out what they will choose for their major and career paths, we have begun to notice patterns in what tips the scale form one decision to the next.

Patterns in the Stories

Oftentimes, there is a strong feeling motivating people to do a specific type of work, such as caregiving, while points of inspiration can come from trying something once, or seeing it on a dramatized television series. When it finally comes time to choose a definite career path, choices are often limited to the list of majors a school offers.

Concept Model

How prospective students decide their career path
How prospective students decide their career path

 

This concept model visualizes how the internal processing and external circumstances work to shape a prospective student’s ideas about what career path he or she should work towards. 

 

Feeling like an impostor

Over the last couple weeks we’ve been learning about impostor syndrome to get a better understanding of what impact it may play in women’s higher education trajectory from cultural background to employment. To do this we first needed to get a better understanding how we were going to identify when someone may have experienced these feelings. Below are three concept models that we’ve developed based on our interviews with subject matter experts, stakeholders, and participants to help us describe and identify feelings associated with impostor syndrome.

Figure 1: What You Know vs. What Everyone Else Knows
Figure 1: What You Know vs. What Everyone Else Knows

As shown in Figure 1, feelings of self doubt associated with impostor syndrome may sometimes stem from the idea that everyone around you knows more than you, when in reality you all know the same amount of information.

Figure 2: How much of your success is due to hard work vs. luck?
Figure 2: How much of your success is due to hard work vs. luck?

Another way to spot feelings of impostor syndrome when they may not be apparent is when someone attributes most of their success to luck despite the large amounts of hard work that went in to reaching that goal, as shown above in Figure 2.

Figure 3: Volume of Self Doubt
Figure 3: Volume of Self Doubt

While many people experience a certain degree of self doubt on a daily basis we are learning that there are certain situations and factors that may increase or decrease the volume of those feelings. These are important because they may help indicate times when these feelings get so loud that they could have a higher potential to influence someone’s behavior or decision making. For example, Figure 3 shows that a common time for these feelings to manifest is during times of change or when someone is experiencing something new. Dealing with unknowns can be scary and if someone has no prior experience, as a foundation to build from, it can be easy to make assumptions about other’s experience and knowledge compared to their own. We’ve also learned that people who are juggling and switching between multiple, and sometimes conflicting, roles may have increased feelings of self doubt and uncertainty. Conversely, we are finding that having mentors, support networks, and building knowledge and experience can be tools to decrease and overcome these feelings.

Concept Model: Perceptions of Educational Outcomes

The concept models our team is presenting are two graphs related to working post-traditional students. The models titled, Perceptions of Education Outcomes, was created from early data from interviews with student participants. The graphs are describing a misconception about education. The graph on the left, figure 1, is the expectation that personal resources invested in college relate directly with future earning potential. Figure 2 is a graph that relates the educational journey with a perceived increase in vocational autonomy and benefits. We believe these graphs will shed some light on some of the expectations and motivations driving students’ career choices. After we dive further into the data, we can contrast these perceptions with the reality of the student’s journey maps.

Graphs showing student’s expectations that invested personal resources are directly related to earning potential, autonomy, and vocational benefits.

swiss cheese of success: a concept model for persistence

The “Swiss cheese model” is a risk analysis model used by engineers, aviation specialists, and cybersecurity experts. The idea is that even the best-designed human systems (inevitably) operate like Swiss cheese—mostly sound, but with holes here and there. For the most part, systems operate as predicted. But when the holes in a stack of systems all line up a certain way, an unexpected event can slip through.

For the last three weeks, our team (myself, Shelly, and Susi) has been conducting research into how first-generation Americans in Austin perceive the role and importance of post-secondary education. One stakeholder, a student advisor at a post-traditional college completion organization, had especially salient points to make about barriers and influences on student completion: that students consistently name “relationship with my advisor” as the most important variable in their persistence; and that job changes are the number one factor in throwing students off their planned trajectory.

In our conversations with young first-generation Americans, many participants have also centered the role of family expectations, high school support networks, and legal documentation/financial aid access as determining factors re: their educational opportunities.

As we began to map out concept models for what we were hearing about persistence, influencers, and barriers, we found ourselves sketching something similar to the “Swiss cheese model”—a look at what can happen when young first-generation American students attempt to persist toward a degree. While this type of model is often used to predict negative events, we found something compelling about reworking it to show a positive situation.

In this light, the model also suggests just how hard it is for students attempting persistence to succeed.

Post_Traditional_Student_Concept_Model_v1_flat

Here, the “slices” represent external factors that impact behavior and opportunity.

The red lines represent “stopped out” student pathways, those who may sail through to success in some areas only to be met by barriers in others.

The blue line represents those students who successfully navigate each influencer/barrier in the path toward their educational goals.

As you can see from the concept model, persistence requires a precise alignment of the right conditions at the right time. And within the larger context of post-traditional students who attempt to persist, successful completion is rare, and not exclusively (or even primarily) due to a lack of individual effort or responsible studentship.

This model can describe all post-traditional students, to some degree—first-generation American students aren’t alone in feeling the pressures of family or a lack of mentorship or the necessity of holding down a job. But as we continue to conduct interviews, we suspect that the family and culture slices in particular may yield rich nuances and insights into the unique experiences of first-generation American young adults in Texas.

More to come…

Class Research: Notes from the Field

What we’ve been up to

Quarter two started up with a new research project for the class. This is a check-in to exhibit what we’ve all been doing for the past five weeks. Our findings will become the foundation of our cohort’s capstone project, which we will develop in quarters three and four through ideation and building a design prototype that will, hopefully, address some aspects of a wicked problem.

The Project

In partnership with PelotonU, AC4D has set out to conduct research into the broad topic of College Persistence and Completion. College completion rates have stagnated or fallen in recent years in the United States. The most at-risk students who start and fail to complete a degree are considered “nontraditional” students. While there is some disagreement in the academic community about the exact definition of a nontraditional student, some major indicators include either they are over 25 years of age, financially responsible for themselves and/or others, or working at least part-time. It is generally recognized however, that most students in the US have  one or more of these characteristics.

After reading secondary literature around how nontraditional students have become the norm while most colleges and universities are not structured to accommodate their needs, our class split off into six groups in order to pursue more refined focus areas.  

Focus areas

  • How college completion advisors and organizations equip themselves to deal with the obstacles non-traditional students face
  • How having to work part or full-time impacts a non-traditional students’ post-secondary educational experience
  • How people who have dropped out of college cope with moments of struggle and who is there to support them as they find their footing
  • How impostor syndrome impacts women’s post-secondary educational trajectory, from cultural background to employment
  • How prospective post-traditional students make educational decisions
  • How first-generation Americans in Austin perceive the role and importance of post-secondary education

Stories from the Field

The most critical part of design research is immersing ourselves in the lives of the people we seek to understand. AC4D uses the methods of contextual inquiry (observing people in their context as they experience something) and participatory design (using an activity to get at deeper feelings and thoughts). Below are a few compelling stories that have informed our themes and represent the array of humans who have opened up to us so far.

Peter

Above Photo: Peter explains dropping out of college and beginning his freelancing career
Above Photo: Peter explains dropping out of college and beginning his freelancing career

Peter dropped out of college just last February. Ultimately, he decided to drop out of school and begin freelancing as a developer because he already had the work experience and believed that he could learn more working at jobs than in the classroom.

Ophelia

Ophelia was an intern at her company when, based on the work she’d been doing for the company for two months, she was approached to fill an opening left by a more senior employee. However, Ophelia had little confidence in herself that she could do the job. She said:

“Since the experienced guy had been there for like 10 years, I assumed he wanted multiple people because I’m not to that level, obviously. I can’t take on a role like that.”

Chelsea

Above Photo: Chelsea describes her decision-making process and motivation for applying to colleges
Above Photo: Chelsea describes her decision-making process and motivation for applying to colleges

Chelsea is a video game designer and a recent graduate of St. Edward’s University. Her father immigrated from Mexico as a young man. She says her family was apathetic-to-positive about education, but placed a high premium on being close together. Chelsea felt faced with a choice: Run away, and risk family censure, or get a college education as a painful but “acceptable” reason for leaving home.

“I don’t want to live at home anymore. I hate living at home. And that’s where I started with college. I did research and found a whole list of colleges. And I applied to every single one.”

Initial Findings

While we are still in the thick of our research, including recruitment of participants and externalizing our data, some broad themes and insights are beginning to emerge, connecting many of the stories we’ve gathered.

  • Effective Advising is Intrusive Advising: Advisors don’t wait to be asked for help. They get on planes, take road trips, and knock on dorm rooms. An advisor can be the bridge that helps a student who’s suddenly living amongst a wealthier, more privileged culture, or simply the common situation of not knowing how to ask for help on campus.
  • Emotions and stress levels can be an obstacle or motivation. A common theme we are seeing is a positive support structure can help shape the strong feelings and stresses into a motivation. There is a sense of, “if I go UP (not down), I’m taking everyone I love with me.”
  • People believe that jobs in the technology field prioritize your work experience over a college degree. If students feel that they will not learn anything from their classes, they disengage and don’t see the point in even attending.
  • Feelings of self-doubt and impostor syndrome around higher education and employment influence decision-making and can result in missed opportunities. Feelings of impostor syndrome affect most people at some point, but after speaking to subject matter experts we learned that due to both cultural and systemic reasons, women tend to have fewer tools for overcoming or dealing with these feelings when they occur.
  • Factors that influence decisions about post-secondary education start to cement in high school. We had the assumption from the start of our research that family, culture, and community values would play a large role in shaping a student’s plans for their future. What’s been a surprise to us is that two other factors have come to light as contributing variables – the role of extracurricular activities, and the role of geographic location.

What to look for next

Our plates are full these next few weeks as we finish up with contextual inquiries and continue to synthesize our field research. Mark your calendars to join us at Austin Center for Design on Sunday, December 16 to hear initial findings from our field research synthesis! Click here to learn more.

Insights – APA!

An insight is built by asking “why?” – and answering with incomplete data. Insights should be able to stand on their own and elicit provocation.

This was our focus over the last couple weeks – turning themes into insights and delivering the information to Austin Pets Alive!. Christina and I are nervous about presenting this content – and who wouldn’t be? To summarize, we are walking into a meeting to present problems without solutions. Our hope is that we’ve built enough credibility with APA! to be able to deliver ‘hard truths’ and not insult our client.

Our first insight is centered around the culture at APA!. All the departments within APA! march to the beat of their own drum. They record information their own way and make little effort to proactively share data. As a result, management, researchers, grant proposal writers, and all others at APA! that make use of shelter-wide data are forced to aggregate the data they need from all APA! departments.

SpreadSheet

“I’ve chronicled up to 35 different spread sheets across the organization.”   – Pete (line 2)

Through the empathy we’ve built while working with the great people at APA!, we’ve come understand the daily frustration felt by people who perform such critical functions to the organization. While a universal data tool would clearly benefit APA!, we believe that the problem is with culture, not with technology.

The nursery, which is where we spent the bulk of our time, is not ready for the tech solution that management desires. They understand what they are doing but don’t seem to comprehend how their actions affect the greater goals of the organization. They are so caught up with saving Austin kittens now that they don’t adopt the tools that could lead to providing better future care.

Additionally, having many siloed micro-cultures can (and has) lead to mistrust of the information that has been shared. The image below shows someone who had found a mistake and is hand-checking pages to make sure other data wasn’t entered incorrectly. To complicate the matter, the data-entry person who entered the information works anywhere between 10 PM and 3 AM, remotely.

PaperTransfer

Insight: APA! is failing to unify its siloed programs, allowing departments to record data in their preferred way. As a result, it is impossible to access complete, shelter-wide information at a single touchpoint. APA should address the cultural idiosyncrasies between departments before prescribing universal tools.

Volunteers, both feeders and fosters, are an essential component of APA! mission to save the lives of companion animals. Who doesn’t want to save cute, cuddly kittens! And, thus, we arrive at the problem! During our theming stage we identified that people don’t always understand that volunteering isn’t about playing with kittens. People volunteer because they love animals, but a love of animals isn’t enough to be a good volunteer.
During our synthesis, we identified that whilst both are volunteers, fosters and feeders are treated very differently. Below is a diagram illustrating the time volunteer feeders spend training compared to the time fosters spend training (in red), and the time each spends with kittens during a given week (shown in blue). The large blue circle around the fosters illustrates not just time spent with kittens but shows how crucial the fosters are in APA!’s life-saving model. Fosters accept kittens as soon as they are ready to leave the nursery and typically keep them until they are ready for adoption. Fosters open up space for more kittens to be rescued from AAC and cycle through the nursery.
APA LAST
Unreliable fosters and volunteers divert precious resources in the form of human capital. Feeding the kittens comes first in the life-saving operation and when a feeder is missing, paid staff is diverted from their duties. When a foster isn’t reliable, staff needs to find new homes or space in the nursery.
Insight: APA! Is so stressed for resources that any animal lover is considered qualified labor. As a result, they experience poor care, high turnover, and increased stress for those who can provide quality work. APA needs to begin incentivizing valuable, non-paid personnel and increase efforts to discharge uncommitted volunteers.